Group Launch Email Templates

To help leaders communicate with their new group members

Email #1

Send within 48 hours of a new member’s registration.

Subject: Welcome to Our Group!

Hi (new member’s name), 

My name is (leader’s first and last name), and I am the leader of your new group at Buckhead Church. I’m so glad you took the step to join a group! It’s my prayer that you will experience authentic community and spiritual growth during our time together.

Within the week, I will connect our entire group over email. Until then, please save the date for our first group meeting on (day of week and date) at (time). We will be meeting at (host home address or restaurant name/address).

If you can’t make the first meeting, please let me know ASAP, so I can hold your spot in our group.

I'm looking forward to meeting you soon!

(Leader’s name)

Email #2

Send to all group members no later two days before your group launches.

Subject: Introductions and Our First Group Meeting!

Hi (Ladies/Guys/Everyone), 

Welcome to our small group!

We are only a few days away from our first meeting on (day of week and date).

Before we meet, I’d like us to start getting to know one another. Please Reply All and answer the questions below to help us learn a little bit about you:

  1. What’s your name, and in what area of town do you live?

  2. How long have you been around Buckhead Church?

  3. What are you most hoping to get out of group?

Here’s a little about me: 
(Leader shares their answers here.)

  1. Your answer.

  2. Your answer.

  3. Your answer.

I'm looking forward to getting to know you better as we explore life and faith together!

Please reach out if you have any questions.

(Leader’s name) 
(Leader’s phone number) 

Email #3

Send the morning of your group’s first meeting.

Subject line: See You On (Your First Group Night Date)!

Hi (Ladies/Guys/Everyone),

I’m looking forward to connecting as friends as we grow in faith together. As you probably know, group is a place where we experience community and grow spiritually.

Here’s the information for our first group meeting:

Date: (enter here)

Time: (enter here)

Location: (Insert location address and any pertinent details such as gate code or parking info).

If you can’t make our meeting, please let me know ASAP so I can hold your spot in the group.

Please reach out with any questions.

(Leader’s name) 
(Leader’s phone number)